Will this reimburse employees like Expensify?

It records spending. Approval-and-reimburse workflows are a different product. Start with books; add a form (Formbricks) if someone must submit a report.

Why not Invoice Ninja?

/replace/quickbooks is invoices and a ledger. This page is expenses. Akaunting appears on both because a ledger covers both jobs — pick one box.

Stacks / CRM

Easy

Firefly III / Akaunting

Spending you host. Firefly III is AGPL-3.0 books; Akaunting is open-source accounting — Expensify without the report seat.

The problem

Expensify sells expense reports as a subscription. Firefly III is AGPL-3.0 personal and small-business finance (accounts, bills, receipts you upload). Akaunting is the PHP ledger already on /stacks/invoice-ninja-books. This is not Expensify's receipt-OCR-and-reimburse product — it is books you own.

Replaces

Expensify

Replace Expensify

Estimated SaaS saved

$1,200

per year, small team, before lock-in

Start on Railway

Akaunting / Invoice Ninja if the pain is invoices, not expenses

Sponsor this stack Tip jar

Placeholder: Firefly III + a database and a volume for attachments, or reuse Akaunting on /stacks/invoice-ninja-books. SMTP via Resend.

The stack

Firefly III
AGPL-3.0 personal and small-business finance
Akaunting
Open-source accounting (already on the QuickBooks stack)

Cost table

You stop paying	Typical / year	Self-host instead
Expensify (small team)	$1,200	Firefly III or Akaunting

Agent setup prompt

Replace Expensify with Firefly III (books and receipts) or Akaunting (ledger).

- Database + a volume for attachments. Bind HTTP to 0.0.0.0:$PORT. Import a bank CSV. Complete one expense category.
- Do not claim SmartScan / receipt OCR parity. Invoices stay on /stacks/invoice-ninja-books.
- Write AGENT_PROMPT.md.

Also as markdown: /stacks/firefly-expenses.md

FAQ

Will this reimburse employees like Expensify?: It records spending. Approval-and-reimburse workflows are a different product. Start with books; add a form (Formbricks) if someone must submit a report.
Why not Invoice Ninja?: /replace/quickbooks is invoices and a ledger. This page is expenses. Akaunting appears on both because a ledger covers both jobs — pick one box.